Today's Overview
Today's Register No session yet
Recent Activity
Sign In / Out
Start a session to begin marking attendance for your group.
Attendance History
Student attendance rates and full session history.
| Student | School | Year | Sessions | Present | Rate | Last 10 |
|---|
All Students
Full roster.
| Name | Year | School | Term | Group | Parent | Contact | Medical |
|---|
Add Student
Or use Import CSV for bulk uploads.
Import from Squarespace
Upload your Squarespace orders CSV export.
Reads your Squarespace order export automatically. Mapped columns:
Product Form: Name of Child
Product Form: Year at School
Product Form: School
Product Form: School Term
Product Form: Parent/Guardian Name
Product Form: Contact Email
Product Form: Parent/Guardian Phone
Product Form: Any Additional Information
📂
Click to upload your Squarespace orders CSV
Commerce → Orders → Export → upload that file here
Settings
Manage access and connection.
Coach Access Code
Change the password coaches use to sign in. Takes effect immediately.
Term Dates
Set your term dates and the portal will automatically show only students registered for the current term. You can override the active term manually at any time.
ADD / EDIT TERM
Connect Another Device
Copy this code and paste it on your other device when prompted during setup.
Disconnect
Removes this device's connection. Your Google Sheet data is untouched.
Email Parents
Send templated emails to parents, filtered by term or school. Templates are managed in your Google Sheet.
Compose & Send
Select a template to see recipient count
How to manage templates
- Open your Google Sheet → click 📧 CRM Emails in the top menu → Setup Email Sheets (first time only)
- Go to the Email Templates tab in your Sheet
- Add a row with a template name, subject line, and HTML body
- Use these placeholders:
{{parentName}}{{childNames}}{{school}}{{term}} - To attach files, upload them to the CRM Email Attachments folder in Google Drive and add the filename to the Attachment File Names column
- Refresh this page to see your new template in the dropdown
All sent emails are logged in the Email Log tab of your Google Sheet.
Session Plans
Upload your weekly session plan to Google Drive and paste the link here. Coaches can open it directly from the portal.
This Week's Plan
Add This Week's Plan
In Google Drive — right click your PDF → Share → Copy link → paste here. Make sure sharing is set to Anyone with the link.
Past Plans (most recent first)